Privacy Policy

Privacy Notice

We, IAE Automotive Engineering Btech GmbH, appreciate your visit to our website.
As a service provider, the secure handling of your data is particularly important to us. Therefore, we would like to take this opportunity to inform you in detail about how your data is used when you visit our website.

1. Controller / Your Contact Person

If you have any questions about the collection, processing, or use of your personal data, or if you wish to request information, rectification, blocking, or deletion of data, or to revoke any consent you have previously given or object to a specific use of your data, please contact us directly at:

IAE Automotive Engineering Btech GmbH

Kolumbusstr. 27

71063 Sindelfingen

Germany

Managing Director: Daniel Asensio

Tel.: +49 (0) 7031 20439-0

Fax: +49 (0) 7031 20439-99

Email: office@iae-gmbh.de

Website: http://iae.de

2. Data Protection Officer

You can reach our Data Protection Officer at

Malte Rowe

DataCo GmbH

Dachauer Str. 65

D-80335 Munich

Tel.: +4989 452459-900

Email: mrowe@consulting.dataguard.de

Website: www.dataguard.de

3. Definitions and Terms

This Privacy Notice is based on the terminology used by the European legislator when enacting the General Data Protection Regulation (GDPR). Our Privacy Notice is intended to be easily readable and understandable for the general public as well as for our customers and business partners. To ensure this, we would like to first explain the terminology used.

In this Privacy Notice, we use, among others, the following terms:

– Personenbezogene Daten: Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as the “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

– Data subject: A data subject is any identified or identifiable natural person whose personal data is processed by the controller responsible for the processing.

– Processing: Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collecting, recording, organizing, structuring, storing, adapting or altering, retrieving, consulting, using, disclosing by transmission, dissemination or otherwise making available, aligning or combining, restricting, erasing, or destroying.

– Restriction of processing: Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.

– Profiling: Profiling means any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s work performance, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

– Pseudonymization: Pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

– Data controller: The data controller is the natural or legal person, public authority, agency, or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

– Data processor: A data processor is a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.

– Recipient: A recipient is a natural or legal person, public authority, agency, or another body to which personal data are disclosed, whether a third party or not. However, public authorities that may receive personal data in the context of a specific investigation mandate under Union or Member State law are not considered recipients.

– Third party: A third party is any natural or legal person, public authority, agency, or other body other than the data subject, the controller, the processor, and the persons authorized to process personal data under the direct authority of the controller or the processor.

– Consent: Consent is any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which they, by a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to them.

4. Collection of Data

Our website collects a range of general data and information each time the website is accessed by a data subject or an automated system. These general data and information are stored in the server log files. The following may be collected:

the types and versions of browsers used,
the operating system used by the accessing system,
the website from which an accessing system reaches our website (so-called referrer),
the subpages of our website accessed by the accessing system,
the date and time of access to the website,
an Internet Protocol address (IP address),
the Internet service provider of the accessing system, and
other similar data and information used for the prevention of risks in the event of attacks on our information technology systems.

When using this general data and information, we do not draw any conclusions about the data subject. Rather, this information is required in order to

deliver the content of our website correctly,
optimize the content of our website as well as the advertising for it,
ensure the permanent functionality of our information technology systems and the technology of our website, and
provide law enforcement authorities with the necessary information for criminal prosecution in the event of a cyberattack.

These anonymously collected data and information are therefore evaluated by us both statistically and with the aim of improving data protection and data security within our company, in order to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data from the server log files are stored separately from all personal data provided by a data subject.

5. Contact and Communication

You have the possibility to contact us by mail, telephone, fax, or email.

If you contact us by mail, we may process your address data (e.g., name, first name, street, city, postal code), the date and time the mail was received, as well as any data contained in your letter. Depending on the information you provide, we will then get back to you by telephone, fax, or email, and if necessary, call you back or write to you.

If you contact us by telephone, we will process, in particular, your telephone number and, if applicable, during the conversation upon request, your name, email address, time of the call, as well as details regarding your inquiry.

If you contact us by Fax, we will process, in particular, the fax number or sender identification and the data contained in the fax.

Due to legal requirements, our website contains information that enables quick electronic contact with our company and direct communication with us, including a general electronic mail address (email address). When contacting us by email, we will process, in particular, your email address, the time of the email, and any data contained in the message text and, if applicable, any attachments.

The purpose of processing the aforementioned data is to handle the contact request and to be able to get in touch with the requester in order to respond to their inquiry.

The legal basis for the processing of personal data described here is Article 6(1)(f) GDPR. Our legitimate interest is to provide you with the possibility to contact us at any time and to respond to your inquiries.

Notice Regarding Email Communication

Communication via unencrypted email may have security vulnerabilities. For example, emails can be intercepted and read by skilled internet users on their way to the employees of our company. If we receive an email from you, we assume that we are authorized to respond by email. Otherwise, you must explicitly request a different form of communication. If you wish to communicate via PGP-encrypted email, please inform us of this in advance.

SSL and TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator, this website uses SSL or TLS encryption. You can recognize an encrypted connection by the change in the browser address bar from “http://” to “https://” and by the lock symbol in your browser’s address bar.

When SSL or TLS encryption is enabled, the data you transmit to us cannot be read by third parties.

6. Legal or contractual requirements for the provision of personal data; necessity for the conclusion of a contract; obligation of the data subject to provide personal data; possible consequences of non-provision

The provision of personal data is partly required by law (e.g., tax regulations) or may also result from contractual agreements (e.g., information about the contractual partner). For the conclusion and fulfillment of a contract, it is necessary that you provide us with personal data, which we must subsequently process. Otherwise, the conclusion of a contract with us is not possible, as a purposeful business relationship is not feasible, and this also includes communication.

The processing of your personal data is carried out in accordance with Art. 6(1)(b) GDPR solely for the purpose of legal enforcement within the framework of the business relationship. The purpose we pursue with data processing is the fulfillment of your (pre-)contractual expectations. Furthermore, the processing of data is necessary according to Art. 6(1)(f) GDPR to safeguard our legitimate interests or those of a third party. These consist of contract fulfillment and final invoicing.

We process the following categories of data: master data, communication data, contract data, booking data, claim data, and asset data. These data are provided by you.

Recipients: Your data will be processed exclusively within the scope of the contractual relationship and, if necessary, disclosed to the following categories of recipients, provided this is required to assert claims: authorities (e.g., courts, bailiffs, registration offices), third-party debtors, legal representatives (of opponents, third-party debtors, or other third parties), lawyers (e.g., subordinate attorneys, traffic lawyers), assignees, employers, insurance companies, and possibly other third parties (e.g., tax advisors, tax authorities, etc.).

7.Use of Cookies

Use of Cookies

Our website uses cookies. Cookies are text files that are stored on your device to make the use of a website more comfortable, to recognize the user’s device, or to save settings and similar information. Cookies can store inputs and settings on a website so that you do not have to re-enter them each time you visit the website.

Cookies contain a so-called cookie ID, which enables the assignment of the device on which the cookie is stored. Some of the cookies we use are deleted after the end of the browser session, i.e., after you close your browser (so-called session cookies). Other cookies remain on your device and enable us to recognize your browser upon your next visit (persistent cookies).

You can set your browser to inform you about the setting of cookies and to decide individually whether to accept them or to exclude the acceptance of cookies for certain cases or in general. Please note that if you do not accept cookies, the functionality of our website may be limited.

The purpose of this processing is to make the use of our website comfortable for you and to provide you with the option to save settings.

The legal basis for the processing is Art. 6(1)(f) GDPR. We have a legitimate interest in presenting you with a website that saves your personal settings and makes your visit to our website easier.

8. Notification of Changes

Legal changes or changes in our internal processes may require us to update this Privacy Policy.

In the event of such changes, we will inform you at least six weeks prior to their effective date. You generally have the right to withdraw any consents you have given.

Please note that unless you exercise your right of withdrawal, the current version of the Privacy Policy will be considered valid.

9. Update/Deletion of Your Personal Data

You have the right at any time to review, modify, or delete the personal data you have provided to us by sending an email to office@iae-gmbh.de. You also have the right to revoke any consent previously given with effect for the future at any time. The deletion of stored personal data will take place if you withdraw your consent to storage.

The controller processes and stores personal data of the data subject only for the period necessary to achieve the storage purpose or as required by the European legislator or other legislators in laws or regulations to which the controller is subject.

If the storage purpose no longer applies or a storage period prescribed by the European legislator or another competent legislator expires, the personal data will routinely be blocked or deleted in accordance with legal requirements.

10. Rights of Data Subjects

Every data subject has the right granted by the European legislator to obtain from the controller confirmation as to whether or not personal data concerning them are being processed. If a data subject wishes to exercise this right of confirmation, they may contact our Data Protection Officer or another employee of the controller at any time.

Furthermore, every data subject whose personal data are being processed has the right, granted by the European legislator, to obtain at any time and free of charge information about the personal data stored about them, as well as a copy of that information. In addition, the European legislator has granted the data subject access to the following information:

– the purposes of the processing

– the categories of personal data being processed

– the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations
– if possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period

– the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing

– the existence of the right to lodge a complaint with a supervisory authority

– where the personal data are not collected from the data subject: any available information as to their source

– the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and – at least in those cases – meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject

The data subject also has the right to obtain information as to whether personal data has been transferred to a third country or to an international organization. If this is the case, the data subject shall also have the right to be informed of the appropriate safeguards relating to the transfer.

If a data subject wishes to exercise this right to access, they may, at any time, contact our Data Protection Officer or another employee of the data controller.

Every data subject affected by the processing of personal data has the right, granted by the European legislator, to obtain the rectification of inaccurate personal data concerning them without undue delay. Taking into account the purposes of the processing, the data subject also has the right to have incomplete personal data completed, including by means of providing a supplementary statement.

If a data subject wishes to exercise this right to rectification, they may, at any time, contact our Data Protection Officer or another employee of the data controller.

Every data subject affected by the processing of personal data has the right, granted by the European legislator, to demand from the controller the erasure of personal data concerning them without undue delay where one of the following grounds applies and insofar as the processing is not necessary:

– – The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

– The data subject withdraws consent on which the processing is based according to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, and there is no other legal ground for the processing.

– The data subject objects to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21(2) GDPR.

– The personal data have been unlawfully processed.

– The erasure of personal data is required for compliance with a legal obligation under Union or Member State law to which the controller is subject.

– The personal data have been collected in relation to the offer of information society services referred to in Art. 8(1) GDPR.

If one of the aforementioned reasons applies and a data subject wishes to request the deletion of personal data stored by us, they may contact our data protection officer or another employee of the controller at any time. We will ensure that the request for erasure is complied with immediately.

If the personal data has been made public by us and we, as the controller pursuant to Art. 17(1) GDPR, are obliged to erase the personal data, we shall, taking into account the available technology and the cost of implementation, take reasonable steps, including technical measures, to inform other controllers processing the published personal data that the data subject has requested the erasure by such controllers of any links to, or copies or replications of, those personal data, as far as processing is not required. We will arrange the necessary steps on a case-by-case basis.

Every data subject affected by the processing of personal data has the right granted by the European legislator to obtain from the controller the restriction of processing if one of the following conditions is met:

– The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.

– The processing is unlawful, the data subject opposes the erasure of the personal data and requests the restriction of their use instead.

– The controller no longer needs the personal data for the purposes of the processing, but the data subject requires them for the establishment, exercise or defense of legal claims.

– The data subject has objected to processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override those of the data subject.

If one of the aforementioned conditions is met and a data subject wishes to request the restriction of personal data stored by us, they may contact us at any time. We will arrange for the restriction of processing.

Every data subject has the right, granted by the European legislator, to receive the personal data concerning them, which has been provided to a controller, in a structured, commonly used, and machine-readable format. They also have the right to transmit those data to another controller without hindrance from the controller to whom the personal data were provided, where the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR, and the processing is carried out by automated means—provided that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, in exercising their right to data portability pursuant to Art. 20(1) GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another, where technically feasible and where this does not adversely affect the rights and freedoms of others.

To assert the right to data portability, the data subject may contact us at any time.

Notice on the Right to Object

Every data subject whose personal data is processed has the right granted by the European legislator to object at any time , for reasons arising from their particular situation, to the processing of personal data concerning them that is carried out on the basis of Article 6(1)(e) or (f) of the GDPR.

You can send or communicate your objection to us at any time (e.g., by email to office@iae-gmbh.de or by telephone at +49 (0) 7031 20439-0).

We will no longer process the personal data in the event of an objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject, or if the processing serves the establishment, exercise, or defense of legal claims.

We do not process personal data for the purpose of direct marketing or profiling. Nevertheless, every data subject has the right granted by the European legislator not to be subject to a decision based solely on automated processing — including profiling — which produces legal effects concerning them or similarly significantly affects them, unless the decision

is necessary for entering into or performance of a contract between the data subject and the controller, or
is authorized by Union or Member State law to which the controller is subject, and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or
is based on the explicit consent of the data subject.

If the decision

is necessary for entering into or performance of a contract between the data subject and the controller, or
It is based on the explicit consent of the data subject, in which case we take appropriate measures to protect the rights and freedoms as well as the legitimate interests of the data subject. These measures include, at a minimum, the right to obtain human intervention by the controller, to express their own point of view, and to contest the decision.

If the data subject wishes to exercise rights related to automated decisions, they may contact our data protection officer or any other employee responsible for processing at any time.

Every data subject has the right granted by the European legislator to withdraw consent to the processing of personal data at any time.

If the data subject wishes to exercise their right to withdraw consent, they may contact our data protection officer or any other employee responsible for processing at any time.

11. Legal basis for processing

Article 6(1)(a) GDPR serves as the legal basis for processing operations where our company obtains consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party—such as processing required for the delivery of goods or the provision of other services or consideration—the processing is based on Article 6(1)(b) GDPR. The same applies to processing necessary for pre-contractual measures, for example, in the case of inquiries about our products or services.

If our company is subject to a legal obligation that requires the processing of personal data, such as fulfilling tax obligations, the processing is based on Article 6(1)(c) GDPR.

In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This would apply, for example, if a visitor were injured on our premises and their name, age, health insurance data, or other vital information needed to be disclosed to a doctor, hospital, or other third parties. In such cases, the processing would be based on Article 6(1)(d) GDPR.

Finally, some processing operations may be based on Article 6(1)(f) GDPR. This legal basis applies to processing operations not covered by any of the aforementioned grounds, where processing is necessary to protect the legitimate interests of our company or a third party, provided that the interests, fundamental rights, and freedoms of the data subject do not override these interests. These processing operations are expressly permitted by the European legislator, who considered that a legitimate interest could be presumed if the data subject is a customer of the controller (Recital 47, sentence 2 GDPR).

If processing of personal data is based on Article 6(1)(f) GDPR, our legitimate interest lies in conducting our business activities for the benefit and well-being of all our employees and shareholders.